If your business is booming, moving to a more central office space in Edmonton will give you more space for meetings and new hires, and allow your customers to locate you more easily.
However, moving to a new office space can be stressful if not properly planned and executed. To assist you and your employees in this exciting transition, we've outlined a few tips below that can help expedite your move and get you running operations at full speed again!
Plan early
The speed and efficiency of your move are largely affected by the early stages of planning. After you decide to move your business to a new office, consider how long it will take to pack up everything before confirming your move-in date with the building.
Also, examine how your employees can complete their work tasks throughout the move to decide what to pack up last, such as computers, phones, and other vital tools.
Depending on the size of your office, you may need a couple of weeks to months to get everything packed and ready for relocation. To leave room for potential delays, give yourself more time than you think you may need to complete the move.
Budget
To avoid overspending or facing unexpected charges throughout your move, consult with your accounts manager and/or a trusted employee to outline all potential moving expenses. You can also contact our team at The Mover Guys if you need further assistance creating a relocation budget.
Make sure to include even minor costs, such as the price of moving boxes and packing supplies, with larger expenses like equipment installation, hardware upgrades, and new furniture.
Keep employees informed
Once the move has been confirmed, ensure you inform your employees right away and keep them in the know.
Update them on any pressing tasks that should be completed before the move so they can be prioritized. If they have business cards, give them time to update the address to your new location.
Delegate relevant moving tasks to staff
After you've updated your staff on the details of your relocation, enlist their help in organizing the packing system.
For example, if you have an IT or development team, put them in charge of backing up company files and packing all computers and hardware.
Further, you can put administrative assistants or receptionists in charge of organizing the move, such as creating and checking inventory lists, ordering packing supplies, and contacting customers and clients to inform them of the move.
Also, ensure each employee takes care of condensing and packing up their individual workspace.
Keep customers and vendors informed
Your customers are essential to your business, so don't leave them in the dark! Once you've set your moving plans in motion, update your company website, business cards, directories, and social media with your new address so they know where to find you.
If you have clients, call or email them to inform them of your upcoming move. Further, inform all vendors of your relocation plans to prevent confusion when receiving office supplies, products, and services.
Move during a slower work period
Completing work tasks while moving offices can be stressful for employees and customers, as it's all too easy for important information and projects to get lost in the shuffle. Therefore, try to plan your move during a slower work period.
Even if your business doesn't have an off-season, try to avoid periods known to be more hectic, such as the holiday or back-to-school seasons.
Also, if you have important projects on the horizon, plan to execute them after you've moved into your new office to ensure your employees can put their best effort into the work without being surrounded by piles of moving boxes.
Verify utilities will be set up before your move
Working utilities are essential to smooth business operations, so make sure you've set up your electricity and internet before move-in day.
It's also advisable to have your vents and HVAC system checked before you move in to ensure everything is working properly.
Hire professional movers
While having staff members to help pack is useful, hiring a professional moving company will ensure your team can stay focused on their work during the bulk of your move.
Our team at The Mover Guys will load, unload, and unpack your boxes, handle furniture, and ensure your tech and other delicate equipment are properly handled.
If you'd like to enlist our services, call us at 780-469-6644 and get one step closer to your new office!
